Plan for switching to electric vehicles and e-cycles

Even with high electricity prices it makes sense to consider switching your fleet to electric vehicles (EVs).

While running costs have recently become closer to fuel-powered vehicles, in most cases EVs could save SMEs time and money in the long run.

If you use logistics services, visit our section on supply chains for guidance on using green providers.

Incentives to electrify your fleet
When you will need to upgrade your fleet
Create a fleet upgrading plan
Find finance and support

Incentives to electrify your fleet

According to the GOV.UK 2035 delivery plan (PDF), it is predicted that before 2030 it will cheaper for your business to use electric vehicles (EVs) than fossil fuel vehicles on the total cost of ownership (otherwise known as whole life costs, or WLCs).

Other benefits include:

energy-efficiency: energy use (MWh) may be up to 75% less than the equivalent petrol or diesel fleet
lower emissions: electric cars currently emit on average 3 times less carbon dioxide (CO2) than their petrol or diesel equivalent after factoring in emissions from electricity generation, car and battery production.
improved air quality through reduced tailpipe emissions of nitrogen oxides (NOx) and particulate matter
lower servicing and maintenance costs, typically 40% less, compared to petrol or diesel as EVs are mechanically simpler
tax incentives including:
- Vehicle Excise Duty
- Corporation Tax Liability
- Benefit in Kind
reduced wear and tear on brakes due to regenerative braking
exemption from Clean Air Zones and the Ultra Low Emission Zone (ULEZ), as well as the London Congestion Charge (until December 2025)

For more information on how green EVs are compared to diesel and petrol vehicles, visit Energy Saving Trust’s ‘How green are electric vehicles?’.

When you will need to upgrade your fleet

With the upcoming ban on sales of new fossil fuel-powered vehicles, SMEs will eventually need to electrify their fleets or find alternate modes of transport.

Getting started on the transition as soon as possible makes sense to stay ahead of regulations and avoid a rushed transition.

While you will still be able to use a fossil fuel-powered car or van after 2030, upcoming deadlines for sales include:

2030 – no new sales of fossil fuel-only cars and vans
2035 – no new sales of hybrid cars and vans
2035 – no new sales of fossil fuel HGVs under 26 tonnes
2040 – no new sales of all fossil fuel HGVs

Check the capacity of your electrical system if your business needs to charge multiple vehicles. This can take time to upgrade if needed.

Visit Energy Networks Association to find out more.

Create a fleet upgrading plan

You should plan for upgrading your fleet. Include data about:

what and when you need to upgrade
current use and costs
when and how to charge efficiently
alternative transport

Work out the costs and benefits of EVs

Consider your current and future transport needs to calculate EV costs and benefits, as well as:

what EV options exist for the type of vehicles needed
where and when they will charge vehicles
the potential need and lead time for electrical upgrades
operational requirements of their vehicles
how they will use their vehicles and what load they will carry
software that can help drivers optimise range and driving efficiency

Use Energy Saving Trust’s EV fleet guide for more advice.

Complete a mileage audit

Complete a mileage audit to help you:

decide which EVs are right for your business
set a standard to measure against
decide when you might need to replace your fleet
decide if you if your fleet can be switched to EVs

You can export annual data about how much you drive and for what reasons if you have a driving telematics system:

total yearly mileage
individual vehicle and driver mileage
the length and purpose of trips

You can look at manual mileage entries, fuel card reports or odometer readings if you don’t have an automated system.

Use Energy Saving Trust’s ‘Fleet Health Check’ to get started.

Consider ‘whole life cost’

You should think about the lifetime price of a vehicle in pence per mile (the whole life cost or WLC) if you own vehicles.

Your WLC takes into account:

fuel and charging costs
lease rate or purchase cost
service and repair costs
tax savings and discounts
residual value and insurance costs

According to the report by the Office for Zero Emissions Vehicles, ‘Common Misconceptions about Electric Vehicles’ (PDF), EVs have a better WLC than an equivalent petrol or diesel vehicle because they:

need less maintenance and repairs
don’t carry the same taxes that petrol and diesel cars do

They are also exempt from some local charges, such as London’s ULEZ and, until 2025, EVs are exempt from the Congestion charge.

Compare energy input costs

You can use the RAC’s ‘charge watch’ tool to compare the average running cost of electric cars compared to fuel-powered cars.

The cost of charging depends on:

the price you pay for electricity
whether you charge at home or at work
when you charge – you might pay less for charging at off-peak times

Visit our energy page for more details on ‘smart charging’ tariffs.

Plan for efficient charging

EV ranges and charge times will continue to improve over time but you can check how to best make use of vehicle charging for your business.

This includes:

the average length and frequency of trips
when and where vehicles can be idle for charging
how fast a vehicle can charge

Use the Electric Vehicle Database to find ranges and charging times of electric cars and vans.

Work out driving range and charging time

According to Transport for London, electric cars and commercial vans have a real-world driving range of between 100 and 300 miles on a single full charge.

How long it takes to charge your vehicle depends on:

the amount of electricity available at a charge point
the EV’s battery size

There are three main charging options for EV drivers – slow, fast and rapid charging. They are measured in kilowatts (kW), reflecting the speed at which they can charge an EV

Slow charging (Level 1) can be an ideal option if vehicles sit idle during the work day or overnight,

Fast chargepoints (Level 2) are the most common type of EV charger in the UK, and are at least three times faster than slow chargers.

Rapid and ultra-rapid chargepoints (Level 3) offer the fastest charging of your electric vehicle, but are more expensive. They are usually located near motorway services.

Find out more about government grants to help with installing chargepoints.

Consider cargo bikes

For ‘last mile’ deliveries for lighter freight, consider switching to electrically-assisted cargo bikes. These can be charged using the typical electrical outlets at your home or workplace.

Visit Energy Saving Trust for more guidance on switching to e-cargo bikes.